Preparing Your 2010-2011 Rosters

With the arrival of summer ATI staff members responsible for Galileo student data management shift their focus to, of all things, fall. This focus is primarily on new classes, rosters, and accommodating all staff changes a district may undertake throughout the summer.

For districts new to Galileo, the best way to create your class lists and rosters is through Galileo Data Import (GDI). The GDI process involves three basic steps:

1. Districts provide an export from their Student Information System (SIS) that lists all classes, teachers, and students within the district.
2. ATI staff import this data to a test database and perform a thorough quality assurance review – any problems are resolved with the district before the data is imported (step 3) into the live Galileo database.
3. ATI staff import the district-provided information directly into Galileo K-12 Online.

Detailed instructions for GDI can be found in the Tech Support section of Galileo K-12 (and Preschool) Online, as well as at the following links:

Preschool: http://www.ati-online.com/pdfs/ImportInstructionsPre-K.pdf

K-12: http://www.ati-online.com/pdfs/ImportInstructionsK-12.pdf

As you prepare your 2010-2011 program year data for import, please remember the following important points:

1. Be sure to include all required information in your import.
2. Optional information is not required in the Galileo database, but failure to include this information may adversely affect future report filtering.
   • Any omitted optional data can be imported at any time throughout the program year, either as part of GDI or as a separate process – contact ATI for more information.
3. If TeacherID or StudentID fields change within your SIS, please notify ATI prior to providing any import files to ensure proper transition within the Galileo database. Large-scale ID changes may require extra processing time so please notify ATI as far in advance as possible so we can help you plan accordingly.
4. Due to new class structures and teacher assignments, the quality assurance process is typically longest during the first upload of the year. Getting uploads underway as soon as data is available will help ensure adequate processing time before your first assessments of the year.
   • Providing ‘shell’ data with class structures and teachers as soon as they are entered into your SIS this summer will provide opportunity to perform thorough review of class alignment, course codes and teacher assignments. This will speed the processing of files containing student enrollment in the fall.

Please refer to the links above for more details about the import process.