for Fall Data Importation
As summer season kicks into
high gear, ATI staff preparations for the new school year are well under way. In the area of data importation, the focus during
school year transition is on new classes, rosters, and accommodating all staff
changes a district or charter school may undertake between school years.
For districts new to Galileo,
the best way to create your class lists and rosters is through Galileo Data
Import (GDI). The GDI process involves
three basic steps:
district or charter school provides an export from their Student Information
System (SIS) that lists all classes, teachers and students.
staff import this data to a test database and perform a thorough quality
assurance review – any problems are resolved with the submitter during the QA
staff import the provided information directly into Galileo K-12 Online.
Detailed instructions for GDI
can be found in the Tech Support section of Galileo K-12 (and Pre-K)
Online. Importation instructions are updated
for each school year.
As you prepare your data for
importation, please remember the following important points:
sure to include all
information listed in the importation instructions in your file.
information is not required in the Galileo database, but failure to include
this information may adversely affect future report filtering.
Any omitted optional data can be imported at any
time during the school year, either as part of GDI or as a separate process –
contact ATI for more information.
TeacherID or StudentID fields change within your SIS, please notify ATI prior
to providing any import files to ensure proper transition within the Galileo
database. Large-scale ID changes may require extra processing time so please
notify ATI as far in advance as possible so we can help you plan accordingly.
to new class structures and teacher assignments, the quality assurance process
is typically longest during the first upload of the year. Getting uploads underway
as soon as data is available will help ensure adequate processing time before
your first assessments of the year. Files often require a full seven business days
to complete, so allocating extra time is beneficial.
Participation in Instructional Effectiveness
(IE) initiatives with ATI may require a roster for all
responsible teachers to be imported.
in No-Evaluation Importation (NEI), the process of preparing for frequent
updates to rosters and data within Galileo K-12 Online, requires three
successive no-change imports at the beginning of each school year. Working alongside our import specialist to
adjust your import format may be necessary during this process.